How to get the Pivot table to show text of data and not sum/count values?

Pivot tables are a powerful tool in Microsoft Office that allow you to summarize and analyze large amounts of data. However, sometimes you may encounter a situation where the pivot table is showing sum or count values instead of the actual text data. This can be frustrating, especially if you need to see the text data for analysis purposes. Fortunately, there are a few simple steps you can take to get the pivot table to show text data instead of sum or count values.

Here’s how to do it:

1. Open the pivot table in Microsoft Excel.

2. Click on the pivot table to select it.

3. In the “PivotTable Fields” pane on the right-hand side of the screen, locate the field that contains the text data you want to display.

4. Drag the field from the “Values” section to the “Rows” section of the “PivotTable Fields” pane.

5. The pivot table should now display the text data instead of sum or count values.

If you still see sum or count values instead of text data, you may need to adjust the settings of the pivot table. Here’s how:

1. Click on the pivot table to select it.

2. In the “PivotTable Fields” pane on the right-hand side of the screen, click on the drop-down arrow next to the field that contains the text data.

3. Select “Value Field Settings” from the drop-down menu.

4. In the “Value Field Settings” dialog box, select “None” under “Summarize value field by.”

5. Click “OK” to save your changes.

Your pivot table should now display the text data you want to see. If you have multiple fields that contain text data, you may need to repeat these steps for each field.

In conclusion, getting the pivot table to show text data instead of sum or count values is a simple process that can be done in just a few steps. By following the steps outlined above, you can quickly and easily adjust your pivot table to display the data you need for analysis.

Conclusion

I hope these steps were helpful in getting your pivot table to display the text data you need. Pivot tables can be a powerful tool for data analysis, and it’s important to know how to adjust them to display the information you need. If you have any further questions or concerns, don’t hesitate to reach out for assistance.

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