How long does Outlook keep emails? And how do find really old emails from four years ago? Many thanks.

Outlook is a popular email client used by millions of people worldwide. One of the most common questions asked by Outlook users is how long the software keeps emails. The answer to this question is that it depends on the settings you have configured in Outlook. By default, Outlook keeps emails for a period of time, which is usually set to 1 year. However, you can change this setting to keep emails for a longer or shorter period of time.

If you are looking for really old emails from four years ago, you may need to adjust your Outlook settings to search for emails that are older than the default setting. Here are some steps you can follow to find old emails in Outlook:

1. Open Outlook and click on the “File” tab in the top left corner of the screen.

2. Click on “Options” and then select “Advanced”.

3. Scroll down to the “AutoArchive” section and click on “AutoArchive Settings”.

4. In the “AutoArchive” dialog box, you can set the time period for which you want to keep emails. You can also choose to archive old emails to a different location on your computer.

5. Once you have adjusted the settings, click on “OK” to save the changes.

6. To search for old emails, click on the “Search” bar at the top of the Outlook window.

7. Type in the keywords or phrases that you remember from the old email you are looking for.

8. Click on “Search Tools” and then select “Advanced Find”.

9. In the “Advanced Find” dialog box, you can set the search criteria to include emails that are older than a certain date.

10. Click on “Find Now” to start the search.

By following these steps, you should be able to find old emails in Outlook that are up to four years old. If you are still having trouble finding the emails you are looking for, you may want to consider using a third-party email recovery tool or contacting Microsoft support for further assistance.


I hope these steps help you find the old emails you are looking for in Outlook. Remember, the length of time Outlook keeps emails depends on your settings, so make sure to adjust them accordingly. If you still have trouble finding the emails, don’t hesitate to reach out to Microsoft support for further assistance. Good luck!

You may also like...

Leave a Reply

Your email address will not be published. Required fields are marked *